{"id":27811,"date":"2024-06-11T13:04:13","date_gmt":"2024-06-11T11:04:13","guid":{"rendered":"https:\/\/softengweb-90d2a82e0e-cxfthwd4h9efe5c6.z02.azurefd.net\/blog\/the-6-keys-to-protect-your-data-and-ensure-secure-adoption-of-copilot\/"},"modified":"2024-11-12T15:50:09","modified_gmt":"2024-11-12T14:50:09","slug":"the-6-keys-to-protect-your-data-and-ensure-secure-adoption-of-copilot","status":"publish","type":"post","link":"https:\/\/softengweb-90d2a82e0e-cxfthwd4h9efe5c6.z02.azurefd.net\/en\/blog\/the-6-keys-to-protect-your-data-and-ensure-secure-adoption-of-copilot\/","title":{"rendered":"The 6 keys to protect your data and ensure secure adoption of Copilot"},"content":{"rendered":"<div class=\"wpb-content-wrapper\" id=\"wpb-content-root\"><p>[vc_row][vc_column el_class=&#8221;section-post-default&#8221;][vc_column_text el_class=&#8221;section-post-default&#8221;]<strong>One thing should be clear: artificial intelligence carries risks, but it is not dangerous in itself. That is, if it is not adopted safely, it will expose security breaches and vulnerabilities in your organization that you may never have taken into account until now. Not only that, but you will also face financial penalties if you do not comply with the new cybersecurity law, NIS2.   <\/strong><\/p>\n<p><strong>Discover in this article the consequences of not having the right data protection measures in the age of AI and the keys to mitigate them.<\/strong><\/p>\n<hr>\n<p> When adopting Copilot or other AI-powered tools, it is critical to <strong>identify those vulnerabilities and implement the right security measures<\/strong> to avoid being an easy victim of cyberattacks. But while this may seem overwhelming, it is not.  <\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_86 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/softengweb-90d2a82e0e-cxfthwd4h9efe5c6.z02.azurefd.net\/en\/blog\/the-6-keys-to-protect-your-data-and-ensure-secure-adoption-of-copilot\/#Risks_of_adopting_Copilot_without_protection\" >Risks of adopting Copilot without protection<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/softengweb-90d2a82e0e-cxfthwd4h9efe5c6.z02.azurefd.net\/en\/blog\/the-6-keys-to-protect-your-data-and-ensure-secure-adoption-of-copilot\/#How_to_avoid_security_risks\" >How to avoid security risks<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/softengweb-90d2a82e0e-cxfthwd4h9efe5c6.z02.azurefd.net\/en\/blog\/the-6-keys-to-protect-your-data-and-ensure-secure-adoption-of-copilot\/#Access_to_information\" >Access to information<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/softengweb-90d2a82e0e-cxfthwd4h9efe5c6.z02.azurefd.net\/en\/blog\/the-6-keys-to-protect-your-data-and-ensure-secure-adoption-of-copilot\/#Data_protection\" >Data protection<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/softengweb-90d2a82e0e-cxfthwd4h9efe5c6.z02.azurefd.net\/en\/blog\/the-6-keys-to-protect-your-data-and-ensure-secure-adoption-of-copilot\/#The_data_life_cycle\" >The data life cycle<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/softengweb-90d2a82e0e-cxfthwd4h9efe5c6.z02.azurefd.net\/en\/blog\/the-6-keys-to-protect-your-data-and-ensure-secure-adoption-of-copilot\/#How_to_protect_your_organizations_data_for_a_secure_adoption_of_Copilot_complying_with_NIS2\" >How to protect your organization&#8217;s data for a secure adoption of Copilot, complying with NIS2<\/a><\/li><\/ul><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Risks_of_adopting_Copilot_without_protection\"><\/span><span style=\"color: #001689;\">Risks of adopting Copilot without protection<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p> One of the most common problems we have identified in organizations is the lack of controls to protect the data that employees share in artificial intelligence tools, such as ChatGPT or Microsoft&#8217;s Copilot. Do you know if your users have access to sensitive information? Are you sure they don&#8217;t share it with outsiders? Do you have any idea if they use third-party artificial intelligence tools for their daily work tasks? According to Microsoft&#8217;s &#8220;2024 Work Trend Index Annual Report&#8221;, <strong>78% of users already use AI tools at work on their own<\/strong>. And this is where another common concern arises: the lack of controls to govern information. This can result in users inadvertently leaking sensitive information, or accessing confidential reports they should not have access to.       <\/p>\n<h2><span class=\"ez-toc-section\" id=\"How_to_avoid_security_risks\"><\/span><span style=\"color: #001689;\">How to avoid security risks<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p> With all the artificial intelligence hype, many organizations have implemented Copilot for Microsoft 365 as quickly as possible without proper security measures in place. Others have decided to wait to prepare well first. Whatever situation your company is in, <strong>we&#8217;ve identified six essential measures<\/strong>, based on information access, data protection and its lifecycle, that every organization should put in place if it wants to implement Copilot in a secure and controlled manner.  <\/p>\n<h3><span class=\"ez-toc-section\" id=\"Access_to_information\"><\/span><span style=\"color: #0067fb;\">Access to information<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p> The first two measures relate to access to information: Who has access to what? To know this is fundamental:  <\/p>\n<ul>\n<li><strong>Key 1:<\/strong> Review existing permits to identify irregularities and resolve them.<\/li>\n<li><strong>Key 2:<\/strong> Check the default permissions because sometimes, as in the case of Sharepoint online, they are the least restrictive.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Data_protection\"><\/span><span style=\"color: #0067fb;\">Data protection<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p> In terms of data protection, although they may seem like basic measures, many organizations still have a lot of unclassified information and files with the same level of privacy, which can result in users having easy access to documents with confidential information, such as payroll or invoices. <\/p>\n<ul>\n<li><strong>Key 3:<\/strong> Identify which documents contain sensitive information.<\/li>\n<li><strong>Key 4:<\/strong> Set the correct privacy level for each document.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"The_data_life_cycle\"><\/span><span style=\"color: #0067fb;\">The data life cycle<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p> The last two keys are related to the data lifecycle, often forgotten by organizations. <\/p>\n<ul>\n<li><strong>Key 5:<\/strong> Properly manage disused Sharepoint sites.<\/li>\n<li><strong>Key 6:<\/strong> Manage and eliminate obsolete data.<\/li>\n<\/ul>\n<p> If you are interested in learning more about these keys and how you can apply them in your company, we recommend our <strong>digital event with demo<\/strong>, in which our experts explain how to protect your organization&#8217;s data for a secure adoption of Copilot, complying with NIS2.[\/vc_column_text][\/vc_column][\/vc_row][vc_row bg_type=&#8221;bg_color&#8221; bg_color_value=&#8221;rgba(0,103,251,0.17)&#8221;][vc_column width=&#8221;1\/2&#8243; css=&#8221;.vc_custom_1719558939454{margin-top: 25px !important;margin-left: 50px !important;}&#8221;][vc_column_text css=&#8221;&#8221;]<strong><span style=\"color: #0067fb;\">EVENT ON DEMAND (In Spanish)<\/span><\/strong>[\/vc_column_text]<div class=\"ult-spacer spacer-6a97e4cfc0a48\" data-id=\"6a97e4cfc0a48\" data-height=\"20\" data-height-mobile=\"20\" data-height-tab=\"20\" data-height-tab-portrait=\"\" data-height-mobile-landscape=\"\" style=\"clear:both;display:block;\"><\/div>[vc_column_text el_class=&#8221;section-post-default&#8221;]<\/p>\n<h4><span class=\"ez-toc-section\" id=\"How_to_protect_your_organizations_data_for_a_secure_adoption_of_Copilot_complying_with_NIS2\"><\/span><span style=\"color: #001689;\"><strong>How to protect your organization&#8217;s data for a secure adoption of Copilot, complying with NIS2 <\/strong><\/span><span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>[\/vc_column_text]<div class=\"ult-spacer spacer-6a97e4cfc0ac4\" data-id=\"6a97e4cfc0ac4\" data-height=\"20\" data-height-mobile=\"20\" data-height-tab=\"20\" data-height-tab-portrait=\"\" data-height-mobile-landscape=\"\" style=\"clear:both;display:block;\"><\/div>[vc_btn title=&#8221;Register here&#8221; style=&#8221;gradient-custom&#8221; gradient_custom_color_1=&#8221;#030068&#8243; gradient_custom_color_2=&#8221;#0024b7&#8243; align=&#8221;left&#8221; link=&#8221;url:https%3A%2F%2Fsoftengweb-90d2a82e0e-cxfthwd4h9efe5c6.z02.azurefd.net%2Feventos%2Fcomo-proteger-los-datos-de-tu-organizacion-para-cumplir-con-la-nis2-y-adoptar-copilot-de-manera-segura%2F|target:_blank|&#8221;][\/vc_column][vc_column width=&#8221;1\/2&#8243;][vc_single_image image=&#8221;9019&#8243; img_size=&#8221;full&#8221; alignment=&#8221;center&#8221; onclick=&#8221;custom_link&#8221; css=&#8221;.vc_custom_1718181071801{margin-top: -50px !important;}&#8221; link=&#8221;https:\/\/softengweb-90d2a82e0e-cxfthwd4h9efe5c6.z02.azurefd.net\/mas-recursos\/comparativa-entre-soc-tradicional-y-soc-moderno\/&#8221;][\/vc_column][\/vc_row]<\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>[vc_row][vc_column el_class=&#8221;section-post-default&#8221;][vc_column_text el_class=&#8221;section-post-default&#8221;]One thing should be clear: artificial intelligence carries risks, but it is not dangerous in itself. That is, if it is not adopted safely, it will expose security breaches and vulnerabilities in your organization that you may never have taken into account until now. Not only that, but you will also face financial [&hellip;]<\/p>\n","protected":false},"author":9,"featured_media":9006,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[55],"tags":[],"categoria_posts":[],"class_list":["post-27811","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-data-ai"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>The 6 keys to ensure safe adoption of Copilot<\/title>\n<meta name=\"description\" content=\"Discover the six essential measures that every organization should put in place if it wants to implement Copilot securely.\" \/>\n<meta name=\"robots\" content=\"noindex, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"The 6 keys to ensure safe adoption of Copilot\" \/>\n<meta property=\"og:description\" content=\"Discover the six essential measures that every organization should put in place if it wants to implement Copilot securely.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/softengweb-90d2a82e0e-cxfthwd4h9efe5c6.z02.azurefd.net\/en\/blog\/the-6-keys-to-protect-your-data-and-ensure-secure-adoption-of-copilot\/\" \/>\n<meta property=\"og:site_name\" content=\"Softeng\" \/>\n<meta property=\"article:published_time\" content=\"2024-06-11T11:04:13+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2024-11-12T14:50:09+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/softengpro-70ed12f7b2-hffch2b7behabaau.z02.azurefd.net\/blobsoftengpro70ed12f7b2\/wp-content\/uploads\/2024\/06\/adopcion-segura-de-Copilot-1.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1577\" \/>\n\t<meta property=\"og:image:height\" content=\"930\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Abril Saglietti\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Abril Saglietti\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/softengweb-90d2a82e0e-cxfthwd4h9efe5c6.z02.azurefd.net\\\/en\\\/blog\\\/the-6-keys-to-protect-your-data-and-ensure-secure-adoption-of-copilot\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/softengweb-90d2a82e0e-cxfthwd4h9efe5c6.z02.azurefd.net\\\/en\\\/blog\\\/the-6-keys-to-protect-your-data-and-ensure-secure-adoption-of-copilot\\\/\"},\"author\":{\"name\":\"Abril Saglietti\",\"@id\":\"https:\\\/\\\/softengweb-90d2a82e0e-cxfthwd4h9efe5c6.z02.azurefd.net\\\/en\\\/#\\\/schema\\\/person\\\/706a44d843957aeef44ebc7f2fcf9a78\"},\"headline\":\"The 6 keys to protect your data and ensure secure adoption of Copilot\",\"datePublished\":\"2024-06-11T11:04:13+00:00\",\"dateModified\":\"2024-11-12T14:50:09+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/softengweb-90d2a82e0e-cxfthwd4h9efe5c6.z02.azurefd.net\\\/en\\\/blog\\\/the-6-keys-to-protect-your-data-and-ensure-secure-adoption-of-copilot\\\/\"},\"wordCount\":707,\"publisher\":{\"@id\":\"https:\\\/\\\/softengweb-90d2a82e0e-cxfthwd4h9efe5c6.z02.azurefd.net\\\/en\\\/#organization\"},\"image\":{\"@id\":\"https:\\\/\\\/softengweb-90d2a82e0e-cxfthwd4h9efe5c6.z02.azurefd.net\\\/en\\\/blog\\\/the-6-keys-to-protect-your-data-and-ensure-secure-adoption-of-copilot\\\/#primaryimage\"},\"thumbnailUrl\":\"\\\/wp-content\\\/uploads\\\/2024\\\/06\\\/adopcion-segura-de-Copilot-1.jpg\",\"articleSection\":[\"DATA &amp; 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